Project Charter

Project Title: Jedi

Project Start Date: November 15, 2001

Projected Finish Date: November 15, 2002

Project Manager: John Kraus (773) 555-9999 JKRAUS@BELIEVEIT.COM

Project Objectives: Eliminate redundancies and streamline production development and maintenance procedures.

Approach:

. Identify Stakeholders involved

. Identify team members

. Identify current forms and procedures

. Identify gaps and inadequacies in current procedures

. Identify redundancies in current procedures

. Identify obsolete and unnecessary forms & procedures

. Review existing methodologies used by the IT industry

. Publish recommended changes to procedures

. Obtain sign offs

1. Introduction

1.1 Project Name: Jedi – Just Do It!

1.2 Project Description:

. Speed up and streamline production processes

. Eliminate wasteful and costly redundancies

. Combine forms and eliminate steps from approval procedures

1.3 Sponsor: Frank Spoto, Manager Student Information Systems (773) 553-1234

1.4 Project Manager: John Kraus, key team members Bob LoSasso, Lisa Washington

1.5 Deliverables:

. CPS Current Procedures Document

. Recommended Changes Document

. Approved Changes Document with Implementation Schedules

1.6 Reference Materials:

. Existing forms & written guidelines

. Samples of Industry Methodologies

1.7 Terms and Acronyms

. SDLC – System Development Life Cycle

2. Project Organization

2.1 Organizational Chart\\\

2.2 Project Responsibilities:

. John:

. Identify existing forms

. Eliminate redundant & unnecessary forms

. Improve needed forms

. Prepare forms for team review

. Bob:

. Identify existing written procedures

. Identify current sign-off procedures

. Prepare new procedures for team review

. Lisa

. Review other industry methodologies

. Prepare sample methodology for team review

2.3 Other Organizational or Process Related Information:

. Implementation steps diagram

3. Managerial Process

3.1 Management Objectives:

. Decrease time it takes to implement system changes with a goal of no post implementation problems

. Priority is current system maintenance; constraint is little impact on existing projects

3.2 Project Controls

. Team reviews of individual project responsibilities

. Team walk-thru of proposed forms and procedures with sample project

. Project Management review of proposed forms and procedures

. Upper Management sign off of new forms and procedures

3.3 Risk Management

. Interview key staff in all departments; identify what does not happen when a form/procedure is eliminated

. Form or procedure can be reinstated if a loss or detriment to production

3.4 Project Staffing

. Existing three member team

. Review and feedback from Project Managers

. Sign-off by Upper Management

. Printer for new forms and written documentation

3.5 Technical Processes

. Design a form for documenting existing procedures and for approving changes

4. Technical Process

4.1 Major Work Packages

. Identify current forms & procedures

. Review existing industry SDLC methodologies

. Propose new forms & procedures

. Get management signoff

. Document and publish new forms, procedures

4.2 Key Deliverables

. Reduce time for expenditure approvals with no loss of paper trail

. Reduce time for vendor payments

. Revised forms manual

. Revised employee procedures manual

4.3 Other Work Related Information

. We assume people are willing to adopt new procedures if it makes their work easier

. We will use MS Project to manage the project

5. Work Packages, Schedule and Budget

5.1 Summary Schedule

. Project runs November 2001 thru October 2002

5.2 Detail Schedule

. Identify departments internal and external to IT – November

. Interviews to identify forms and procedures – December thru March

(Note: other duties of the project team at 5 week intervals will interrupt for 4 days at a time)

. Compile a list of all the forms and procedures to be eliminated – April thru May

. Get approval sign offs for the eliminations – May

. Produce 2 new manuals – June thru September

. Get sign offs for the project - October

5.3 Other Schedule Related Information

. Staff can only devote 12 hours per week